Decide if you want to offer

• vendor's pitches
• badge scanning
• share the attendees list

Ideally, you'll want a venue:

• large enough for people to flow out of the rooms, mingle, sit down
• with a quiet separate room for speakers and organizers
• With natural light, even better with an outside space
• with decent wifi, or at least one separate wifi for speakers
• provides catering (preferably Vegan, if that's what you want)

https://github.com/cncf/kubernetes-community-days/issues

Account for more people at the registration desk for the first 1-2 hours, after, team can be re-assigned

Some examples:

• Do you want to focus on local speakers or accept submissions from international speakers?
• Do you want to favour end-users or accept vendors' talks?
• Do you want to have longer talks with less breaks? Or let people mingle more?

https://www.canva.com/design/DAFhDHqyNBw/H2uJJV_hDX7Ln_R_IGpWkg/view

https://github.com/cncf/kubernetes-community-days/blob/main/planning/credly-badge-request

Blocked by #2

Roles:

• Sponsor liaison
• Speaker liaison
• Venue liaison
• Track chairs (2 x room)
• Comm lead (buffer, social media)
• Website lead (someone with JS skills)
• more...

Create a form / use slack (we used #netherlands on cncf slack) for collecting interest from new volunteers and organizers

Your best bet is to use the free tier of Buffer. Schedule timed posts on Linkedin/Twitter for speakers and sponsors

Clone https://github.com/KCDZurich/website and edit

Things you can do:

• advertise the event at local, diverse meetup (SheCodes, women in tech etc)
• contact CNCF about scholarship program

You'll need a commercial entity to take charge of sending/receiving invoices/money, pay taxes and signing the contracts
You might want to have a local non-for-profit organization set up, it's usually leaner to manage than a for-profit org but it may vary from country to country. Remember to abide by your local tax and corporate laws.

Prefer to have 2, diverse point of contact. They should be ok with sharing their phone number publicly

We had a great experience with ConferenceBadges.com integration with Eventbrite. You can filter tickets per discount code used, so you can easily create badges for speakers, sponsors, students etc.