In this tutorial, we will be going through step by step how to use the WindaEDM App to manage hospital equipment. You can also expect clear directions and explanations of:

• What is WindaEDM
• How to download it
• Overview of the App
• How to set it up.
• How to use it as a Nurse

WindaEDM is an efficient management platform that accurately and effectively helps major enterprises and individuals work together.

Ok, what does that even mean in the context of managing hospital tools and medical equipment?

Well, those who used Hospital management tools such as MocDoc, Insta, or Attune will be familiarized with this kind of practice.

But for now, we would like to think of WindaEDM as software that takes care of various activities related to hospital equipment such as requesting maintenance, repairing a machine, data storage/management, stock management, ordering consumables, automated communications, updates, etc.

Why do I need to use this system?

One of the primary goals of China Care Medical is to improve how your medical equipment is managed and maintained. On top of ensuring that your equipment is well looked after, the software also helps you to keep track of your warehouse stock. It is more like having all the concerned parties such as engineers, manufacturers, sales reps, nurses etc.. right at your fingertip.

At China Care Medical we strive to bring you the best 21st-century medical equipment for your hospital to put you ahead of your competition at the lowest cost possible. You can pay for your equipment at warehouse prices and save money.

All our medical machines come with a guarantee of up to 24 months. While under the guarantee, you get free assistance from installation to repair if needed. China Care Medical will still support and guarantee a good functioning of your equipment after your guarantee has ended at a reasonable fee.

We continue to make your life easy by bringing to you a team of passionate individuals, qualified engineers, and world-class technologies such as WindaEDM software.

Currently, we have a Web App version and smartphone versions both for Android and OIS devices. The difference is just the look, but the features are pretty much the same. This guide will include directions and screenshots of the mobile device App version, but if you decide to use the web app version on your phone's web browser, or laptop, you're more than welcome to do so. It's important to remember that some features might look different, but the lesson you'll learn here won't be a total loss regardless of the platform you choose.

To download the app on your smartphone Android, or IOS, click on this link ----> Download this will open up a webpage like the one below.

To download it, for Android users, tap on the blue button as shown in the pic above or scan the first QR code. When prompt for permissions, allow everything. You might also get a notification saying that the app comes from an untrusted source, this is because WindaEDM is not available on Playstore so play protect might try to block it.

Once the download has been completed, locate the file in your download folder and install it by tapping on it.

You might be prompt to allow the app to use your camera, microphone, etc. Please allow all.

For Apple (iPhones) users, just scan the QR code on this link, and it will give you the download link, just press on the link and it will start installing. You might get an error that says "App not available in your Country or Region". Please follow the steps in this youtube video to get around that.

Once the download is completed, find the app on your smartphone and open it. This should give you a page looking like the one below.

Congratulations! You've passed the first steps. Now let's get to tighten some bolts and nuts to get you ready to use the app and communicate with your team.

Ok, let's first have a general view of the app and its main features.

When you open the app you will be presented with a screen like the one below. Before login we have 3 features :

1. Credentials: this is where you enter your organization, username, and password
2. Offline mode: this is where you can perform some operations once you have some data saved but you're not connected to the internet
3. Settings: here is where you get the basic setting like language and information like the version of the app. you can also change or add an organization from here.

Once you're logged in, will see how to log in later on in this article, you will land on a page like the one below. Notice that there are three main sections here.

1. The header: where we find the Profile menu and the QR Scanner
2. The body: this is where all the operations will be happening and displayed.
3. The Footer: we call it a footer because of its location, but this is the main navigator bar.

First thing first you need to change your language. For now, the app supports only English and Chinese languages. While on the App(before logging in), find at the bottom of your screen the setting icon and tap on it.

Next change the language to English as shown below.

Choose your desired language, for English tap on English as illustrated below.

First, you need to get your credentials from your manager or the service provider (in this case China Care Medical). That will include the Organization name, Username, and password as illustrated bellow

That should take you to a screen like the one shown below.

A nurse has limited responsibilities compared to the Hospital manager or boss. Let's navigate through the App and experiment with some of the tasks a nurse or a laboratory assistant could do on the app.

⚠️ The page might take a while to load depending on your device's space memory and RAM. Please be patient. in some instances, you might need to close the app and other running apps to free up the memory.

To let the engineer know about a broken machine and request maintenance the user needs just to scan the QR associated with the machine they want to report. The QR code will usually be on one side of the machine as a sticker. Find it and scan it using the WindaEDM scanner as shown in the illustration below.

next scan the QR code of the machine you want to report. If you can't find a QR code ask the supplier(China Care Medical) to provide a QR code.

For illustration purpose use this QR CODE

You will be redirected to a page that will look like the one below. The data on this page are just basic information related to the machine. Please go ahead and press on Report.

Next locate the State, Prioriity, and Report Description sections. Start by entering the state of the machine. this is where you let the maintenance team about the current state of the machine and determine how urgent the issue needs to be addressed.

Click on State scoll up or down to select the state that the machine is currently in and make sure to confirm the change. See the example below.

Do the same with Priority by tapping on Priority. This is just to notify the technician of how urgent this needs to be addressed.

1. General
2. Serious
3. Urgent

Next fill in the Report Description. This is where you tell us more about what is wrong with the machine and extra information that you noticed previously.

Noticed that you can also 1) add a voice note or 2) take a pic to describe the problem in detail. Once you're happy with the info provided, 3) press Confirm as shown below.

Congratulations! you've just learned how to report a problem that you might experience with China Care Medical machines.

Next, let's see how a nurse can apply for new consumables. The steps are done as follows: Nurse applies for new consumables ---> Hospital Warehouse manager gets application---> Nurse go to pick ----> Warehouse manager scan it, then Stockout.

These operations, including the maintenance report, are done under the supervision of the general manager or the boss of the hospital. That way, the hospital boss can know clearly what items are still left in their warehouse, who applied them, and when the stock almost run out to place more orders for consumables to prevent stock shortages.

Ready? let's do it!

From your home screen...

1. Find the Parts icon on the bottom navbar and tap on it.
2. Tap on the Picking button as illustrated below.

On the Picking page, you will see previous picking order or request that is pending confirmation or confirmed. Next, press the blue icon with the plus sign (+) at the bottom of your screen.

This will open up a page where you can enter information about the item that you want to order for picking up later. For now, focus on the three fields highlighted in the illustration below.

1. Enter the application type by tapping on Application type and selecting other ( you can also select any other type if you know what you're doing)
2. Select the Warehouse where you need to pick the item you ordering by tapping on Apply Warehouse, then select one warehouse from the list.
3. Enter more information about the consumable and why you are ordering it.

Tap on the Add Application button to select the consumable from the list.

Scroll to find the consumable that you want to order and select it. You can also search it in the search box if you know its number. If you can't find what you're looking for, please contact your supplier or report this to your general manager. Once you find the consumable that you want to order, please select it by tapping on it, then tap Confirm.

That's it! If you want you can also add the quantity. Otherwise, just tap Submit and wait for the warehouse manager to confirm the picking order.

From here. Your application will be received by the warehouse manager and other concerned colleagues. Just sit back and wait for the warehouse manager to approve the order. Once that is done, you will get a notification of your order. Example screen below.

Go ahead and tap on the blue Picking icon under Pending Approval.

Here is where you will be notified or see a list of items that the warehouse manager approved or declined. Under Pending Approval tap on the item that you ordered.

Next, check the information if the order was approved, you will get a screen display like the one below. Go ahead and confirm that you will pass for collection by tapping on Audit.

Finally, Enter the comment letting them know that you confirm that you will pick up the item and tap on Passed.

Well done! You can go collect your consumables now at the warehouse.

In this tutorial, the author aimed to introduce the user to WindaEDM. We were also able to learn how we can perform basic tasks like requesting maintenance or ordering a consumable. We're currently working on more straightforward guides that will include other users as well. We hope that this was useful. Please, if anything was not clear, do not hesitate to contact China care Medical or get in touch with the author by filling up this form.